• LGoS Home
• Activity Groups>
  • How to...>
    • Register a New Activity Group
    • Complete a Payment Voucher
    • Book a Room
    • Book an Event
    • Apply for Funding
  • A-Z
  • Academic
  • Affecting Change
  • Celebrating Culture
  • Celebrating Faith
  • Performing Arts
  • Sharing Activity
  • Student Media
  • Halls Student Committees>
    • How To
    • Dale Hall
    • Morton House
    • Salisbury Hall
    • McNair Hall
    • Rankin Hall
    • Lady Mountford House
    • Roscoe & Gladstone Hall
    • Derby & Rathbone Hall
• Your Voice>
  • The Guild>
    • Face-to-Face
    • Student Council>
    • Your Representatives>
    • Governance>
  • In the University>
    • Internationalisation
    • Corporate Services & Facilities
    • Research & Knowledge Exchange
    • Student Experience
    • Curriculum Review>
    • Course Reps>
    • SROs
    • Accommodation
    • Research Environment
    • Widening Participation
  • in the City
  • Nationally>
    • Past Results
• Eat, Drink & Shop>
  • Saro Wiwa Menu
• Advice>
  • Other Support Services
  • Advice Dictionary
  • Progress
  • Transfer, Withdrawal, Suspension
  • Appeals
  • Complaints
  • Cheating
  • Plagiarism
  • Financial Suspension
  • Mitigating Circumstances
  • FAQ
• Volunteering
• What's on at LGoS
• The Base
• Contact LGoS
• Jobshop
• Online Shop

► How to...

All officers are responsible for the running of the group and keeping members informed. You are a spokesperson for your group, the University and the Guild of Students. if you want something changing you can do, but if you need a hand then the Guild is here to help and you should contact Callum Morse, Student Activities Co-ordinator - callum.morse@liv.ac.uk

Back to Activity Groups

Contents

Please click the following links to learn more...

AGMs

Registration - 2010/11

Categories

Induction Training Session

Membership

Finances

Project Funding

Room Bookings

Events

Your Meetings

Forum Meetings

Transport

Health and Safety

Minisite Information 

Marketing

Posters

Plasma Screen Ads

Initiations Code of Conduct

Ticket Printing

Film Showings 

AGMs

The Activity Group year runs from May 1 each year, giving you chance to fully prepare for the year ahead before the summer break. Below are brief guidelines to running an Annual General Meeting (AGM), which will ensure successful continuation of your activities.

Click here for a guide on running an AGM

All AGMs should be held between Mon 3 March and Fri 7 May 2010.

Back to Contents 

Registering an Activity Group

An Activity Group can register with LGoS at any time during the year, although groups are required to re-register following an Annual General Meeting each year in time for May 7.

The Activity Group registration form for 2010/11 are now available. CLICK HERE to download a registration pack, which includes details for where and when to return it.

Back to Contents

Categories

All activity groups are split into 7 categories, once registered you’ll be allocated a category. Activity groups are placed into categories based on their similar methods of working or areas of interest. All groups are listed in their categories at lgos.org/activitygroups.

Back to Contents

Induction Training Session

On May 10th, an induction & training session was held for all activity group convenors. The training included:

• introduction to LGoS;
• information and guidance on running an activity group;
• update on developments for the year ahead;
• marketing tools & tips;
• category-specific development sessions.

For those who were unable to attend this time around, the training will be repeated in September of 2010 - look out for e-mails over summer with more details.

Meanwhile, you can also view the presentation from the recent training day by clicking the links below:

Induction Session - Presentation

Induction Session - Slides Handout

Back to Contents

Membership

All Activity Group memberships need to be completed online at www.lgos.org/membership  

We have worked with our web providers to make the sign-up procedure as straightforward as possible.

This enables students to sign-up online, making the process of joining an Activity Group smoother, for you and your members. Membership can be paid for online (includes a booking fee) or in person at The Base, in the LGoS building.

You can download a guide to signing-up, for you to pass on to your members, by clicking here.

Back to Contents

Finances

Activity Groups automatically get two finance accounts: reserve / income (Account no. 2110/xxx) and grant / project (Account no. 2112/xxx) accounts

Statements for each account are available at any time by visiting the Base.

If claiming back money that you have spent on your Activity Group, you need to complete a Payment Voucher (PV). These are available (and should be returned to) The Base. Click here to view an example of a completed PV.

If you have any questions about finances, please visit the Base or e-mail:  callum.morse@liv.ac.uk

Back to Contents

Project Funding

As you will all know, LGoS have moved away from the previous grant model, to enable you to apply for funding as-and-when you need it. This will enable us to judge your requests based on your activity level and success to date, rather than purely out-of-date historical information.

Funding applications for the 2009/10 academic year needed to be submitted by 3rd of May, and groups have until Tues 1 June to spend any allocated funding.

The period for applying for funding for 2009/10 will open over summer, so look out for an e-mail about this. For information, Activity Groups should make themselves fully aware of the project funding application guidance document.

Once you have read and considered that document, you may apply for funding by completing the online request form at: www.lgos.org/activityfunding

Back to Contents

Room Bookings

The LGoS building has a number of meeting rooms available for Activity Groups to book for meetings, workshops, events, etc.

If you would like to enquire about any rooms within LGoS, simply visit www.lgos.org/roombookings and complete all information as fully as possible

You will receive a reply to your request e-mail within 2 working days. It's therefore important to ensure you send your requests in advance of any bookings you would like to make.

If you would like to hold an event in the Guild (ball, party, theatre perfromance, large lecture, etc.) you will need to complete a separate event enquiry form. Please click here to download the form, and return it to callum.morse@liv.ac.uk  [Also see Events section below]

Back to Contents

Events

Would your activity group like to put on an event here in the Guild? If so, there are a few things you will need to consider.

You may want to consider any other activity groups that may be able to help you. If you were putting on a gig, would it be useful to contact one of the live music groups? And would it then be worth contacting a media society to cover the event?

Once you have decided on your event you must complete an event enquiry form. To ensure that the Guild can provide your event with best service, please complete the form with as much detail as possible including a thorough description of the event, any technical specifications, numbers of tables and chairs, and include a floor plan (if appropriate). Once completed, please submit the form to callum.morse@liv.ac.uk  

If you would like food to be served at your event, the Guild can provide you with a low-cost catering service. Please click here to see our catering menu.

Following your submission, you will receive a reply to your request e-mail within 7 working days. All enquiries should be made at least 2 weeks in advance of your requested date.

Back to Contents

Your Meetings

All groups need to hold meetings, whether it’s a committee meeting, a group meeting or your annual general meeting this is your chance to discuss the general running or overarching future of your group. Your AGM is also the chance for you to hold your elections. Meetings can be run in any way you see fit, there will be more about meetings soon.

Back to Contents

Forum Meetings

We hold regular forums for each of our categories, this is our chance to keep you updated on guild developments, but more importantly to take your feedback so that you can help us to develop our methods and structures.

The next round of forums take place on the following dates:

Back to Contents 

Transport

Coaches:

The Guild does not have a ‘recommended supplier’ agreement with any coach companies, as prices and availability can vary so widely.

We know however, that some Groups have had good contacts with the following in the past:

• Student Coach Company (North Wales) - www.thestudentcoachcompany.com - 01244 534880
• Al’s Coaches (Wirral) - 0151 653 00 53
• Balmoral Coaches (Liverpool) - 0151 922 3100

If you are thinking of booking a coach, you should get at least 2 different quotes as prices can vary massively.

Most coach companies will accept payment via. invoice (i.e. they write to the Guild and request money from your account, rather than you having to deal with cash payments). If invoicing, companies may need a Purchase Order number first - please come and see Elaine Ansell in The Base to arrange.

Minibuses:

LGoS recommends contacting the following regarding minibus hire:

• Maincrest – 0151 545 5300
• Ken Stevens – 0151 709 9544

You are also welcome to use your own contacts.

One of the key issues when booking a self-drive minibus is to arrange insurance.

There are a number of rules regarding minibus insurance, so if you are thinking of hiring a minibus, please speaking to Elaine Ansell in the Base first of all – ansell@liv.ac.uk – 0151 794 6868

Back to contents  

Health and Safety

Click here to view the 'Safety in Activities' presentation slides.

Click here to download the Activity Groups Risk Assesment form

Click here to download the Activtiy Group Trip Registration Form

Back to contents

Minisite Information

Upon registration, you are provided with your own website on which your activity group can provide any information about your group including contact details, news on events and you can even sell tickets to events.

To see an illustrated Minisite Guide and learn more about your minisite how to make it work for you, please click here

Marketing

There are so many ways to market your group to the students of Liverpool, the list is endless. Marketing deserves an entire section will be up shortly, but fundementally it's up to you. If you can think of a new method then this could give you an advantage over your fellow groups.

For a detailed Print & Design guide click here.

Also, at the Activity Group induction training, LGoS' Marekting Manager, Ben Hau, ran a presentation on key Marketing tips and tools. You can the slides from the session day by clicking the links below:

Promoting Your Activity Session - Presentation

Promoting Your Activity Session - Slides Handout

Back to Contents

Posters

The LGoS building has limited space for publicity, and it is not to the advantage of anyone to have messages spread everywhere. Therefore, please take note of the following rules for putting up posters in the LGoS building:

• All posters should be put on noticeborads ONLY
• Within the Courtyard, you may only put posters in the recess areas next to the shop
• Nothing can be put in any bars, in the main entrance to the LGoS building, or on glass doors
• Posters do not need to be stamped, but should clearly indicate they are Activity Group posters
• If holding an event at an external venue, the poster may mention this, but that should not be the predominant point on the poster

We have no jurisdiction for posters outside of the LGoS building, but encourage you to be respectful when publicising yourselves.

Back to Contents

Plasma Screen Ads

You can publicise your activities, campaigns or events on the plasma screens in The Base and the Sub TV system in the Courtyard and the Saro Wiwa.

If you have access to Photoshop or a similar graphics programme, please save your art as JPEGs to the following dimensions:

Full Screen advert
856 pixels wide x 480 pixels high

Sidebar advert
216 pixels wide x 480 pixels high

If you don’t have access to Photoshop, please CLICK HERE for a Powerpoint template, and remember to save as a JPEG.

Send finished artwork to b.hau@liv.ac.uk

Back to Contents

 Initiations Code of Conduct

The Guild takes the issue of 'Initiation' events extremely seriously, and has a Code of Conduct which all Activity Groups must adhere to.

You can download a copy of that Code by clicking here

Back to Contents

Ticket Printing

There are strict copyright rules regarding film showings, that Activity Groups need to be aware of.

Please click here to download a guide to film showings.

Click here for the British Federation of Film Societies (BFFS) for advice on running a film society and advice on film programming.

Back to Contents

Back to Activity Groups

Bookmark with:  Delicious Digg Facebook reddit StumbleUpon

Contact Us

I have a question about my activity group that isn't covered here